Expense management screenshot

Basic Online Expenses Features

Identify where to make savings

Powerful online expense reports

Quickly identify submitted expenses by various group types

Allowing you to see who is claiming for what and how often.

Expenses pie chart and reports

There may be a particular entry that always arrives late. Now you can clearly see where hold-ups and bottlenecks are happening.

ipad online app workflow

Workflow and automation

Our web-based Expenses app caters for complex workflow routing.

Request A Demo


iphone crm web app

On the move, Expenses anywhere

Our web-based Expenses management software works on any device to give you continuous availability whether you're at work, in a café or at home.

No separate mobile or tablet app to install as the online Expenses system responsively adapts to your device.
Smartphone, tablet, laptop or desktop - Any device, anywhere.

Request A Demo

Expenses Add-Ons

Basic Online Expenses comes with the ability to add complementary features or integrate full blown apps to enhance your online expense management.

ipad online portal

Activity Centre & Dashboard

At a glance views of outstanding items with a personalised feed direct in your portal dashboard or Expenses home page.

Request A Demo

cloud app themes and branding

Themes and skins

As part of an additional option we can brand your Expenses System to look and feel just like your own website or intranet.

Give your employees the familiarity of a site they recognise and allow them to feel at ease and remove the barrier of the "Oh, another system we have to learn" feeling.

Secure cloud app data

Safe and secure Expenses data

Basic Online uses firewall technology which delivers a robust architecture, providing you a degree of data security and business continuity not possible with traditional approaches.

We create a protective perimeter around your data, prevent attacks, and secure your data communications with multiple parallel Virtual Private Network (VPN) connections.

In simple terms "It's Rock Solid"

Hosted and On-Premise

Our Expenses software can be deployed in a variety of circumstances. Our most popular and cheapest deployment of Expenses is our cloud hosted option.

Cloud Hosted Expenses Manager in our very own data centre

Have your Online Expenses system hosted at our secure data centre in the heart of the Midlands UK. We take care of everything for you and this option also delivers you a better return on your investment.

The great strength of Basic Online is that we own and run all of the hardware, software and facilities. No third-party data centre here! We control everything in our data centre including the internet pipe and hardware.

Want to come and see for yourself? Get in touch and arrange a personal tour of our facilities.

On-Premise web-based or Intranet (Private Cloud)

If you need more control over where you data resides and want to run the software primarily from an Intranet then we can deploy the Expenses platform onto your own servers.

If you'd like us to manage your local Private Cloud we can do that too!

Offline working

We also have an offline client installation option which can work in combination with the on-premise solution. This gives you the benefit of being able to work offline if you lose internet connection. All changes and updates are later syncronised to your Private Cloud when your connection returns.



"The Basic Timesheet X system has quickly become a valuable tool for my business. I now record all client activities and expenses in one single place, streamlining my monthly billing process, whilst also enabling me to have a high-level view on the time being spent across a range of client projects."
Peppa Sheridan - peptalkpr.co.uk

More customer reviews